Is this the ultimate task and team management software?
If you have reached here, you are probably looking at ways to optimize your team’s tasks whether they comprise of full-time employees from multiple departments, remote employees, or/and contractors.
Enter Monday.com, a next-generation task, and team management software. The team behind monday.com likes to call it Work Operating system (Work OS). With its core competency relying on Flexibility by building custom work applications for any workflow, existing customers have given monday.com high points on its visual and intuitive user interface in addition to allowing easy communication and collaboration.
What is the Monday.com App?
A cloud-based SaaS platform, Monday.com does not need any heavy software to be downloaded and installed on your PC or MAC. All of its features can be accessed via your favorite internet browser.
Monday.com boosts to have some of the largest collection of collaboration templates and use cases. As per what we have seen so far, Monday.com does well in:
- Sales and CRM Management
- Project Management
- Software Development
- IT and Operations
- Customer Support
- Real Estate
- Human Resource
- Working Remotely
How to use Monday.com for Project Management?
All of Monday.com features and user-initiated activities can be grouped under the following workflow:
- First, you create a Board. A board can either be imported via an existing template or created from scratch
- Each board has tasks that are grouped.
- Each task has columns that represent people whom the task is assigned, status, and the due date. You have the option to add more columns to monitor statistics like the ones we have already mentioned.
- All your progress can be tracked using reports
Widely used templates used for the project management use case include but not restricted to:
- Project Roadmap
- Task Management
- Resource Allocation
Monday.com boasts about its clients. Companies like Uber, Costco, Unilever, GE, Hulu use them in some capacity in their day to day operations.
The Monday.com time tracking debate
Many popular software review forums out there, point out that Monday.com does not have a time tracking feature. On further inspection, we found that it does.
Monday.com has made it really simple to configure time management and generate reports on the time spent per activity.
Time Tracking is available in the column management portion of an individual task. Once you add it to a specific task, users have an option to start and stop the timer.
Task and Team Management can’t get any better with integrations to popular 3rd party software. With its native capability to integrate, Monday.com can optimize your already existing workflows by automation. Few notable integrations include Microsoft Outlook, Microsoft Teams, Zoom, Slack, Dropbox, Google Drive, OneDrive, Google Calendar, Excel, Gmail, and LinkedIN.
Below is a list of how teams from various departments use monday.com to integrate with their favorite apps.
- Sales Team
- Marketing Team
- Facebook Ads
- Software Development
- Pager Duty
- Project Management
Monday.com Cost and Pricing
Monday.com does provide a free plan and a 14-day free trial which should assist most first-time evaluators to understand the inner workings of what monday.com has to offer.
The free plan though restricted allows you to use basic functionality which you even find with Monday.com’s competitors.
The paid plans are divided into 4 categories from Basic, Standard and Pro in addition to the Enterprise plan
The Basic plan is for a minimum of 3 users billed at $8 per user per month which gives users unlimited access to boards, Over 20 column types, and access to their iOS and android app. A 5GB file storage per user is included but the activity log is restricted to just 1 week.
For Serious buyers, we recommend using either the Standard or Pro plan as integration with 3rd party software is included in this which is missing from the Basic plan.
Monday.com free alternative
Most of Monday.com’s competitors provide a free alternative. The decision is left to users to choose which platform best suits them. But, if take a closer look you will find that most vendors providing free access have restricted access to all of its premium features.
You should probably relying on free alternatives only if you are just getting into the task and team management for the first time and have wither less than 3 members who may only want to have view access to your task list. Free alternatives also do not give you access to integrating with 3rd party software like google drive, Gmail, zoom, etc.
Having said that users have mentioned the following software vendors in their pursuit to avail free software for life.
- Project Insight
Over 20 SaaS vendors are fighting for a piece of the task, team, and collaboration management pie. While Monday.com does come in the top 5 choices from serious buyers, we have conducted a detailed review of Clickup and SmartSheet which you could review.
Some of the notable names that pop up are Trello and Asana. With the below comparison, we would like to highlight a few key differentiators between them.
Monday.com vs Trello
Trello focusses on the kanban style of project management. But since it misses out on an invoicing module, it is best suited for internal projects.
Monday.com on the other hand limits its functionality for the free and basic tier. Hence serious buyers would want to use the Standard or Pro plan
Monday.com vs Asana
The next best thing to Monday.com is Asana as both give each other tough competition when it comes to usability and its feature set. Though you may find features missing here and there in the free or lower-tier plan, Asana provides a free for life plan and integration included with it.
Monday.com should be one of your top 3 choices if collaborating with multiple teams and integrating with multiple 3rd party softwares is your top criteria. Though its free plan may not differentiate itself from its nearest competitors, the Pro plan is what we at DigitalAtma feel should be your go-to choice to benefit from most of the offerings that Monday.com has to offer.